Tips for the organiser

Organising your order

  • Ask teachers to carefully read the Teacher's art notes.
  • When organising your order it is important that EACH PIECE OF ART is clearly marked with the child’s full name, class/room number and number of calendars ordered and kept in class lots.
  • Also, please return teacher and master order forms with your order.
  • If there is more than one piece of art per child, treat each as a separate order on the teacher list e.g. Sally Brown 2,1 if she has 2 pieces of art and wants 3 calendars. If families wish to buy one calendar only, they can make a collage using one piece of our art paper as a base.

Some suggestions

  • After the children have completed their artwork, send one PARENT ORDER FORM home per child.
  • Instruct the teachers and children to place returned PARENT ORDER FORMS and money (in envelopes), in a box marked KIDS ART WORKS calendars. Leave this box in the office until a few days after the official deadline – there will always be some stragglers.
  • Ask the teachers to write the children’s FULL names and class/room number (in pencil) on the back of each piece of art.
  • Using the school’s printed class lists, highlight the children who have paid and note the number of calendars ordered. Collect the artwork from the teachers. Hand write in pencil the number of calendars ordered onto the back of EVERY PIECE OF ART. Alternatively, tape the parent order forms onto the back of the art. Keep the artwork in separate class/room lots and attach your printed class lists. Alternatively, use our TEACHER ORDER FORMS.
  • Finally, fill in the MASTER ORDER FORM. If you want your school name or any other text to appear on the calendars, fill in the exact wording in the space provided.
  • We suggest you keep a copy of both TEACHER and MASTER order forms in case there are any discrepancies.

Tips for Optimising Your Fundraising

  • Displaying the children’s finished artwork e.g. at a parent teacher evening or fair encourages sales.
  • We also suggest that teachers send home the artwork of the children who have not ordered with another reminder about the calendars.
  • Rather than sending the art paper home with the children, we strongly suggest that the artwork is completed in the classroom as an activity. Teachers have access to a bigger variety of art materials and can make sure that the artwork is completed and kept in a safe place.